Features enabling better collaboration of project & software teams

Turn ideas into action

Create sticky notes. Write and format text.

Use shapes & arrows to build diagrams. Feel free to draw.

Bulk copy & paste to/from outside apps. Convert into Jira tasks.

Use templates to run a ceremony, meeting or icebreaker.

Create sticky notes. Write and format text.
Use shapes & arrows to build diagrams. Feel free to draw.
Bulk copy & paste to/from outside apps. Convert into Jira tasks.
Use templates to run a ceremony, meeting or icebreaker.

Designer

Collaborate remotely

Work with multiple team members real time.

Create personal or company-wide boards. Share boards with guests.

Facilitate meetings. Follow others or let them follow you.

Work with multiple team members real time.
Create personal or company-wide boards. Share boards with guests.
Facilitate meetings. Follow others or let them follow you.

Your content on board

PDF

Include PDFs or any other attachment on your board to have all relevant documentation at your fingertips.

Rich media

Attach static images, videos, or gifs to liven up the whiteboard space and help your teammates visualize your ideas.

SVGs

Embed custom vector objects, icons, or shapes while diagramming or prototyping.

iFrames

Go ahead and embed any working website or clickable prototype on your virtual project.

PDF

Include PDFs or any other attachment on your board to have all relevant documentation at your fingertips.

Rich media

Attach static images, videos, or gifs to liven up the whiteboard space and help your teammates visualize your ideas.

SVGs

Embed custom vector objects, icons, or shapes while diagramming or prototyping.

iFrames

Go ahead and embed any working website or clickable prototype on your virtual project.

Designer

Bring your Jira project to life with two-way sync

Convert stickies into Jira epics, stories, or subtasks & set assignee.

Drag-and-drop existing Jira issues directly on your board or just paste a Jira link.

Visually link Jira issues (relations, epic links, parent links).

Import Zones. Create hotspots to import issues from Jira.

Update Zones. Drag-and-drop issues into these hotspots to update issue properties.

Powerful Jira-connected templates (i.e. Story estimation, PI Planning).

Convert stickies into Jira epics, stories, or subtasks & set assignee.
Drag-and-drop existing Jira issues directly on your board or just paste a Jira link.
Visually link Jira issues (relations, epic links, parent links).
Import Zones. Create hotspots to import issues from Jira.
Update Zones. Drag-and-drop issues into these hotspots to update issue properties.
Powerful Jira-connected templates (i.e. Story estimation, PI Planning).

Full Feature List

General features

Sticky notes

Sticky notes allow you to create handwritten notes, manage their formatting, and, most of all, convert them into Jira issues.

Write & format text

Add a piece of plain text to your whiteboard. Change its color, size, or alignment. Make it bold, italic, underlined, or strikethrough.

Shape library

Shapes library consists of countless shapes, icons, or emoticons you can use to create a workflow or story on your whiteboard.

Lines & arrows

Draw lines on your project to create a workflow. Manage their width and color, decide which direction the arrow should be facing, and choose their style or curve type.

Diagrams

Use whiteboards to create any diagram, starting from architecture diagrams through UMLs to entity-relationship diagrams.

Drawing

Free draw anything you like on your whiteboard. Add creative drawings, lines, or sketches to your board. Choose the color of your pencil and stroke width.

Bulk copy & paste to/from Excel

Copy/paste important data to/from Excel sheets directly on your whiteboard. Do it one by one or in bulk.

Tidy up & align

Align elements vertically or horizontally, to the right or the left, to the bottom or the top.

Templates

Choose between 70+ ready-to-use templates from ice breakers to various agile ceremonies like User Story Mapping or backlog refinement. Create your own custom templates.

Real-time everything

Whatever you click, add, or edit on a whiteboard, your team members can see your every move.

Multi-user collaboration

See your team members’ changes & cursors in real-time as they work. No need to refresh or save.

Private & company boards

Choose a team board if you want to collaborate on projects with other people. To restrict modification options, board visibility, and access rights, make it private.

Guest Access

Open up your whiteboard to external guest collaborators from outside of your company, like contactors or agencies.

Follow team member

Follow a specific team member to see what they see on a whiteboard.

Timer

Set up a timer to speed up the voting session and make sure all needed work is done within a specific time range.

Voting

Decide collaboratively with your team which elements are most important on your whiteboard. Set up the voting duration time and the number of votes each team member can give.

Hide team members’ cursors

When team members’ cursors are not necessary to appear on the whiteboard, disable them in the User settings.

Hide canvas grid

Turn off the background grid in the User settings if you don’t need it on your whiteboard.

Video embedding

Make a visual reference to your topic or project by embedding a video on your whiteboard.

Gif embedding

To express your thoughts in a visual way and communicate without any comments, add GIFs to your board.

Images

Add pictures, images, or screenshots to your whiteboard to refer to them at any chosen moment.

PDF embedding

Embed important documents as PDF files anywhere on the board. Once uploaded, the notification window disappears.

Work with SVGs

Liven up the workflow by adding a sticker, widget, or graphic. Embed it with a simple click and place it anywhere on your board.

Attachments

Treat your whiteboards as a project knowledge repository and keep all relevant project files right on the board. Forget about switching between browser tabs or apps.

iFrames

Use iframes to embed videos, GIFs, or other multimedia directly on your whiteboard.

Export

Export results of your work to PDF after collaborating on a project with your team. Print it if needed and store it on your device or send it to others via private email message.

File storage

Treat your board not only as a place for brainstorming ideas and planning out your work but also as file storage where you can store zips, PDFs, or any other file you can think of.

Smart select of objects with filter

Mark a specific area of your board to move only particular items, such as Jira tickets, sticky notes, or images, to a separate location.

GDPR-ready

Whiteboards adhere to the EU’s GDPR legislation on the storage and deletion of user data.

Switch between accounts

If you use several accounts within your organization, there’s no need to log out. Simply switch between accounts directly on a whiteboard.

Create templates

Mark a specific area of your board, click more options, and save it as your custom template to use it for your future projects.

Import templates

Don’t get rid of your old ready-to-use templates. Import them to your whiteboard and start using again what works best for you!

Backup & restore

You can back up your project if you plan to continue working on it on a different whiteboard. When ready to get back to work again, simply restore it.

Email notifications

Get notified about the changes on a whiteboard via email message.

Comments

Add your suggestions, ideas or remarks in the form of a comment on the whiteboard to refer to it later or give feedback to your teammates.

NEW!

Touchpad and mouse mode

Adjust mouse wheel and touchpad settings to your needs. Decide whether they should scroll or zoom the whiteboard.

Keyboard shortcuts

Use plenty of shortcuts on your whiteboard to speed up your work and be more efficient.

Print board

Print your work if you prefer to have it on a physical sheet of paper. Decide what exactly you would like to print, how many copies, and more.

Undo / Redo

Undo and redo actions in case you make a mistake on your whiteboard.

Sharing

Let other people within or outside your organization know about your project. Share a link to your board with teammates or guests.

Lock objects

Lock items on your whiteboard if you do not want some elements to move or be moved. They will stay in a place chosen by you.

Colors / Custom colors

Choose one of the pre-defined colors or customize them for your texts, shapes, drawings, or sticky notes.

Domain allowlisting

Allow your team members to automatically join your organization’s whiteboard with their company domain email address.

Single-sign-on

Log in to the whiteboards service using Atlassian SSO, Google SSO, or Github SSO and access all your resources with a few simple clicks.

Mentions

Draw your team members’ attention to specific elements by mentioning them with the help of the @ symbol in your remarks.

NEW

Infinite canvas

A lot of things to draw, sketch, or describe? No worries! The canvas is infinite so keep on creating.

Async support

Support your work with real-time and async workflow and collaborate with your teammates via mentions or comments.

NEW!

Search

Find whatever you need on the project, thanks to the Search option available in the right-upper corner of the whiteboard or by clicking ⌘ + F.

Github integration

Log in to Whiteboards with your Github account, show Github issues, and pull requests directly on your virtual board.

Bulk edit

Forget about editing one element at a time. Within whiteboards, you can edit them in bulk and save time along the way.

Bring forward / Send backward

Move items forward or backward if they are covered by other elements to emphasize their importance and bring order to the board.

Pin to the screen

Make objects always visible when scrolling around the board by pinning them to your screen.

Edit shapes

Whenever you want some elements to stand out on the board, edit their color or font size to make them more visible.

Group & ungroup

You don’t want certain elements to be separated? Group them, so next time you move them, they all will remain connected.

Minimap

Display the minimap in the right-bottom corner of the board to know in which area you’re working at the moment.

Line styles

Curved, straight, dashed, or continuous line. Choose the styling which suits your needs best.

Emojis & stickers

Add fun and liveliness to your work by putting emojis and stickers on the whiteboard.

coming soon

Frames

Set up a list of frames to create areas on a whiteboard dedicated to specific topics.

Presentation mode

Choose the Presentation mode to see what other team members see when you’re presenting your whiteboard.

Summon attention

Use moderator features and ask participants to follow your avatar as you move around the board to keep their focus.

Data Residency

Whiteboards allow you to select the residency of your board data. Choose where you want us to store your data. Current options include EU — Belgium, US — Iowa, APAC — Singapore.

Audio & Video chat

Enable the video chat directly on your whiteboard to see and talk to your teammates while working on a project. This option is available only on whiteboards.io.

Embed

Attach your whiteboard anywhere on the web by enabling the embedding option. Viewers will be able to see the board but not edit it.

Jira & Confluence Features

Sign in with Jira

No need for your company to vet a brand new app. Access our app via Atlassian Marketplace and sign in with the Atlassian account too.

Convert sticky note / text to Jira issue

Convert user stories or bugs from sticky notes or text blocks into Jira issues and start working on your tasks!

Create brand new Jira issue

Create a Jira issue directly on a whiteboard with one simple click! No need to switch between browsers tabs or windows.

Bulk convert / create Jira issues

Create and convert your ideas into Jira issues in bulk to speed up the workflow.

Native Jira issue edit modal window

On whiteboards, you can edit Jira issues without having to open another tab. Just open the issue in the native modal/popup. Works only in the Whiteboards for Jira app.

Secure Jira issues on whiteboard

Fully secure use of whiteboards capabilities without storing or processing any ticket information from Jira by third-party users or us.

Bulk edit

Edit multiple Jira stories in one go. Assign, move to sprint or release, update status or any other issue attribute.

Pro plan only

Paste Jira link on board

Place your Jira issue directly on a whiteboard with the good old copy and paste method.

Drag issues from board / backlog / issues side panel

Import Jira issues straight from the sidebar panel by dragging and dropping them on a specific area of your whiteboard.

Subtasks

Create child issues directly on a whiteboard by clicking a specific Jira issue and choosing the appropriate option.

Edit Jira card

Click on a specific Jira issue on your whiteboard and edit its details without having to log into Jira in a different browser tab or window.

Epic links

Create new epic-issue links via dragging a connection line between them. You can also display existing epic links.

Issue links

Visually present existing Jira links with line connectors. Be able to create new links simply via dragging a connector between two issues, i.e., depends-on, blocks, etc.

Quick actions on issue cards

Right-click the item on a whiteboard and choose between many available options — editing, converting to an issue, and many more.

Jira import zones

Import Jira issues to a whiteboard thanks to the import zones. Automatically pull issues from Jira according to any criteria specified in the JQL.

Pro plan only

Whiteboards as a Jira gadget

Collaborate on projects with other team members by installing the whiteboards in Jira as your daily gadget.

Parents & Children lines

Manage parent and child Jira issues by going through their lists in the right-sidebar or creating tasks directly on a whiteboard.

Pro plan only

Update zones

Create special Jira update zones that automatically change the parameters of any issue dragged inside them, i.e., change assignee, status, or any other single-value Jira fields.

Pro plan only

Issue tables

Jira issue table allows you to visually manage issues placed inside a 2-dimensional grid where X & Y correspond to Jira parameters, i.e., effort & impact or team & sprint.

Pro plan only

Confluence macro

Add the entire board or just a fragment of it as macros to your Confluence pages to extend the capabilities, add additional functionalities, or include dynamic content.

Cloud, Server/Data Center support

Full support for Jira Server & Data Center Deployments.

Attach whiteboard to Jira issue

Attach the whiteboard to your Jira issues to have everything in one place.

Jira templates

Don’t create templates from scratch; pick a ready-to-use one! Choose between the PI planning template to break epics into stories or the Magic estimation template to assign story points to tasks. Remember, we have even more templates in store for you.

PI Planning template

PI Planning template will help you import Jira epics or features to the whiteboard, divide them into stories, and assign them to sprints.

Pro plan only

Magic Estimation template

Estimate your Jira issues using one of the three available Magic Estimation methods: Fibonacci, T-shirt size, or SML.

Pro plan only

Respecting Jira & Confluence permissions

Whiteboards attached to Confluence pages as macros will respect all permissions by not letting third-party users enter protected spaces.

Product Owner

Whiteboards

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