Kanban Workflow

Manage and improve your everyday Kanban workflow

Organize your tasks into handy columns to indicate what you need to do, what’s in progress, and what’s already done. Incorporate Kanban workflow into your processes to maximize your team’s efforts.

Kanban workflow simplified with
seamless Jira integration

Work with Jira tickets on your Kanban board

Upload existing Jira issues to your whiteboard, create new ones, and edit their details to see how they update on both instances in real time.

Create connections between Jira tasks

Mark dependencies between Jira stories, connect epics with their child issues, and break down issues into smaller tasks. See at a glance what derives from what at a glance.

Build effortless Jira sync tables

Streamline collaboration and synchronize your data between Whiteboards and customized Jira tables.

Work with Jira tickets on your Kanban board

Upload existing Jira issues to your whiteboard, create new ones, and edit their details to see how they update on both instances in real time.

Create connections between Jira tasks

Mark dependencies between Jira stories, connect epics with their child issues, and break down issues into smaller tasks. See at a glance what derives from what at a glance.

Build effortless Jira sync tables

Streamline collaboration and synchronize your data between Whiteboards and customized Jira tables.

Useful features for your Kanban workflow on Whiteboards

Import Zone

Import backlog issues, stories, or epics to your whiteboard straight from your Jira instance according to your JQL filters.

Update Zone

Keep your Jira items always up-to-date by adding update zones to columns with appropriate filters.

Audio and Video Chat

Allow real-time discussions on a digital whiteboard to review progress or bottlenecks with your entire team.

Embed option

Add various types of multimedia files (images, GIFs, videos, and more) to your Kanban board to make visual references to your workflow.

Guest Access

Invite team members or stakeholders to your board to help everyone stay on the same page with the projects’ progress.

Comments

Highlight important points, clarify various concepts, and add insightful suggestions in comments directly on your whiteboard.

Easy to grasp Kanban workflow
principles

Visualize every step of your Kanban workflow

Import all necessary Jira backlog items to your whiteboard and drag and drop them into appropriate columns: Backlog, To Do, In Progress, and Done.

Limit the items you’re working on

Keep your focus on top-priority tasks by having a limited capacity for work items in progress per person or sprint.

Concentrate on an efficient flow

Enhance the workflow and decrease the cycle time of your projects by monitoring tasks stuck in the “waiting stages” and proactively pushing them forward whenever possible.

Improve processes frequently and continually

Adopt small changes to your processes, workflows, or rules to boost your team’s performance.

Visualize every step of your Kanban workflow

Import all necessary Jira backlog items to your whiteboard and drag and drop them into appropriate columns: Backlog, To Do, In Progress, and Done.

Limit the items you’re working on

Keep your focus on top-priority tasks by having a limited capacity for work items in progress per person or sprint.

Concentrate on an efficient flow

Enhance the workflow and decrease the cycle time of your projects by monitoring tasks stuck in the “waiting stages” and proactively pushing them forward whenever possible.

Improve processes frequently and continually

Adopt small changes to your processes, workflows, or rules to boost your team’s performance.

Kanban workflow challenges and best practices

Challenge

Lack of clarity

Team members don’t understand their responsibilities and roles within the Kanban workflow and don’t communicate it.

Overburdening of team members

Everyone on the team is overloaded with too many tasks, which leads to decreased productivity and fatigue.

Unexpected bottlenecks

Last-second requests or incidental blockages disrupt the flow and cause delays.

Resistance to change

Fellow workers feel resistant and reluctant to adopt new processes that cause them to change their habits.

Solution

Collaborative teamwork

Promote collaboration on projects whenever an individual feels stuck with their tasks or doesn’t know the next step. Encourage teamwork and collaborative brainstorming sessions.

What is Kanban?

Kanban is a Japanese word that stands for “visual signal”, “billboard”, or “sign” and is a methodology used by numerous teams to visually represent the progress of their work and the completion of day-to-day tasks. Following Kanban rules and principles is relatively easy when having a proper tool to guide you.

What is Kanban?

This popular framework helps represent work items in a visual way and allows everyone to see the work status of other team members at a glance. It can ease everyday communication and give full transparency of everyone’s work by dropping it into appropriate columns.

Thanks to Kanban’s clear format, team members can check the exact state of tasks at any moment without having to schedule additional meetings. Overall, Kanban workflow helps maximize efficiency and improve the tasks’ delivery process.

How to boost efficiency and enhance productivity with Kanban workflow and Whiteboards?

How to boost efficiency and enhance productivity with Kanban workflow and Whiteboards?

Whiteboards.io app offers numerous features to help you manage, estimate, and work on your Jira epics, tasks, or subtasks. The Kanban Board template will be an ideal solution to see at which stage of the Kanban workflow your tasks are. No need for third-party tools to monitor your work — everything’s at your fingertips.

Easily upload backlog Jira issues to your board using the convenient import zone. Set up the filters and see how new work items appear on your whiteboard with only a few clicks. Communicate with your teammates over the video chat to know where exactly specific Jira issues should be placed. Choose between pre-defined columns like Backlog, To Do, In Progress, and Done, but don’t hesitate to add more to meet your needs.

Add update zones with specific settings to each of the columns. Once you drop a Jira issue to the appropriate area, your Jira instance will automatically reflect the changes. Keeping your work up-to-date has never been easier.

Templates

Best templates for an efficient Kanban workflow

Whiteboards offer ready-made templates to help you streamline your processes and maximize your workflow with Kanban. Check them out!

https://images.prismic.io/whiteboards/2165f68b-ca52-43be-a5e3-f24149115ff3_Kanban-thumbnail.jpg?auto=compress,format

Kanban Board

Represent your work items visually on kanban boards and optimize the workflow among your team.

https://images.prismic.io/whiteboards/164d5bc1-d773-40ac-b261-080f36df522c_Personal+To-Do+List.jpg?auto=compress,format

Personal To-Do List

Organize and categorize your low, medium, and high priority tasks with a simple To-Do List Template.

https://images.prismic.io/whiteboards/ebb2ec3e-65c0-4a8a-9f10-8cf76fbc8f25_Daily+Standup+Meeting+%281%29.jpg?auto=compress,format

Daily Standup Meeting

Run your daily team check-ins and easily track progress on tasks, dependencies, and blockers.

Use cases

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