What is the Daily Standup Meeting template?
Standup meetings are fundamental parts of agile development that serve as a team’s huddle. They’re also commonly known as the Daily Scrum, during which everyone becomes aware of the team’s progress and challenges. As a consequence of standups, team folks are aligned with tasks their colleagues are working on and if they can help them in any way.
The Daily Standup Meetings usually involve the entire team with particular emphasis on the Product Owner or Scrum Master. Such a session is unique to each department at a company. Team members mainly discuss three essential matters during the Daily Scrum — the current progress on what they worked on yesterday, their goals for today, and any roadblocks stopping them from doing their work.
Such questions highlight the progress and also help to spot the obstacles. The meetings strengthen the team morale when everyone sees how much they contribute to the team. Daily discussion of individuals’ successes and plans keeps everyone excited about the team’s overall contribution, engagement, and performance.
What are the benefits of the Daily Standup Meeting template?
Thanks to the Daily Standup Meeting template, you can:
- Encourage positive team building and improve communication.
- Meet with your remote or hybrid team at any given time so everyone can get context for the day.
- Keep the meetings efficient, meaningful, and short.
- Align the team with the company’s business objectives and improve understanding of shared goals.
- Resolve potential problems before they evolve into blockers.
How to use the Daily Standup Meeting template in a few steps?
- Open the Daily Standup Meeting template on a new board or add it to an already existing one.
- Invite your team to the board by sending an email invitation or sharing the board URL.
- Join the audio and video chat with your teammates to see their faces and talk to each other during the daily standup. Add camera stream cards to appropriate places on the ready-made Daily Table. You can also attach your camera stream to your cursor in the Call Options to follow you as you move around the digital board.
- Start the meeting with a short physical exercise to energize or wake up your team. Alternatively, conduct a quick ice breaker session before jumping into serious work.
- Decide who will be the first to speak during the daily standup by asking for volunteers or conducting a Voting session and seeing who gets the most votes. Set the Timer for five seconds to make this part of the meeting dynamic. Use sticky notes to write down your updates and place them in appropriate swimlanes.
- Let the first speaker share tasks they worked on yesterday, things they will focus on today, and if there are any blockers along the way. Once ready with their updates, let them choose another person to go through their tasks. Set the Timer for up to 3 minutes per person to keep the meeting short.
- Use the Parking Lot section to write down on sticky notes all the challenges or issues that are not relevant to all team members but need a separate discussion. Go through the topics mentioned during one-on-one meetings or stay a little longer on the video call to discuss them with the right people. This approach will help you to maintain the daily standup flow.
- Check in if anyone needs help with their tasks by reviewing sticky notes in the I need help frame. Use it to note down challenges, issues, or concerns and go through them at the end of the meeting.
- Wrap up the session after 15 minutes and meet with your team the next working day.