Templates library

Product Backlog Template

Prioritize your work items cumulated in the backlog and ensure everyone’s work is optimized and product goals are reached.

Product Backlog Template

What is the Product Backlog template?

Arrange your Agile backlog to release new features and provide iterations in an easy and simple way. Organize the items accordingly to their importance or preferred color-coding. Place the most essential items at the top of the product backlog to let the team know what needs to be delivered first. Visualize dependencies with lines or arrows. 


As a product owner, serve as a connection between different teams at your organization. Re-prioritize the work in case of any additional customer feedback, changing estimates, or new requirements as long as they’re kept to a minimum and don’t disrupt the team’s focus, flow, and morale. No need to push the work to the team — your teammates can pull the issues from the backlog by themselves. Feel free to close out-of-scope issues once the backlog outgrows the team’s capacity. Check the product backlog and regularly maintain it before each iteration planning meeting.


What are the benefits of the Product Backlog template?

Thanks to the Product Backlog template, you can:

  • Prioritize the list of work deriving from the roadmap and its requirements for your team.
  • Pull work from the backlog onto the board instead of pushing it to your teammates.
  • Transform customers’ feedback into work items to effectively start working on them and deliver new solutions.
  • Tidy up your backlog by ensuring prioritization is accurate and iterations have been introduced.
  • Prompt healthy debates and choices, keeping in mind not everything is a top priority.


How to use the Product Backlog template in a few steps?

  1. Open the Product Backlog template on a new board or add it to an already existing one.
  2. Invite your team to the board by sending an email invitation or sharing the board URL.
  3. Add the import zone to the User Stories columns, set a JQL filter, save the settings, and click refresh. The product backlog items will appear in the designated area.
  4. Add update zones to all frames needed in the Not StartedIn Progress, and Completed columns. Set appropriate JQL filters to ensure the changes are automatically applied when dropping work items there.
  5. Start the backlog grooming session with your team by discussing all of the Jira items and placing them in appropriate columns. 
  6. Continue the meeting until all backlog user stories are discussed with your Scrum Master, Developers, or Stakeholders and placed in the correct frames. Move the tasks between the columns during the sprint. Get back to the board at any time to see the progress of the tasks.
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